Meetings

Lancer Parent Organization

Monday, September 9, 2024

7:00pm General Meeting

LHS Room 180

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ttendees: Jen Adams, Jenny Archambeault, Amy Buckley, Karen Calcaterra, Jenny Champlin, Aleta Harris, Giovanna Lear, Stacy Nagel, Colleen Poling, Sara Robeson, Monika Sud, Nicole Vandesteeg, Deanna Vardeman, Chelsea Watson, Dawn Werk, Jennifer Zeck

 

Call to Order-Giovanna Lear

The meeting was called to order at 7:02pm.

 

Secretary, Amy Buckley

●       August 12, 2024 Minutes Approval. Jenny Champlin motioned. Jen Adams seconded. The motion carried.

 

Principal, Dr. Karen Calcaterra

●       The school year is off to a great start. The students are excited, kind and talkative.

●       On Wednesday, 9/11 the remembrance ceremony will take place on the track, followed by a breakfast for first responders who are in attendance.

●       Rockwood School District is currently working on re-writing the CSIP. The new theme will be “We plan, we partner,

 we promise.”

●       There is a focus on literacy skills. On late start days, the data dashboard is reviewed by RTI teams who study how the students are doing and put plans in place to support them.

●       Positive behavior referrals are new this year to recognize students who are doing the right thing.

●       This year’s Homecoming theme is “Under the Sea.” Dr. Borzillo will be responsible for the parade.

 

President, Giovanna Lear

●       Working to link google drive for agendas/minutes/financials to MTK and RSD website.

●       A review process and updates to Bylaws and Standing Rules are in progress

●       Meeting space requests go through the Athletic Director’s office

●       Presidents’ Forum Updates

○        Leadership Conference at Lafayette - September 11, 2024 5:00pm-8:00pm (4:30pm arrival)-please plan to attend.

 

Treasurer, Deanna Vardeman                   

●       A revised 2024-2025 budget was presented and discussed. This revised budget essentially reduces income and expenses by 25% due to changes with Lancers Landing(a significant income source), which has undergone changes that may impact income. Will continue to evaluate actual budget numbers on an ongoing basis. Lancers Landings deposits will be tracked on a daily basis.

○        2024-2025 revised budget approval. Dawn Werk motioned. Jenny Champlin seconded. The motion carried.

●       No longer using parent pay or square for online LPO event ticket sales. All online advance ticket sales will go through MTK.

●       A new Square terminal is in use in Lancers Landing. This will be available for LPO Class events use. There are unique logins for each Lancers Landing shift manager and they will also be created for LPO Class treasurers.

●       All spirit wear sold in Lancers Landing (including cash sales) are run through Square for inventory control.

●       Taxes are due on 11/15. Working to obtain needed financial information from the Class of 2025.

●       Nonprofit annual registration complete for 2024-2025                    

                                                           

●       Budget Reports

○        Income and Expense Report through 8/31/24 was provided.

○        Statement of Financial Position as of 8/31/24 was provided.

 

VP Communications, Aleta Harris

●       Adjustments have been made to the appearance of the newsletter in the aim of a more consistent view whether

viewing on a mobile device or desktop.

●       The newsletter content will be concise linking to the website for additional information. Send all newsletter content to Aleta by each Friday.                    

                                                                                                           

●       Directory/Membership Toolkit, Martha Czymmek

○        Working to obtain FERPA list from LHS registrar-they will contact 120 families that opted

out of the directory on the FERPA form

○        Will follow-up with LHS registrar in late September/early October before submitting FERPA

form request to the Communications department

○        Contacts (200 active, 1,133 outdated). 1560 students (264 9th, 415 10th, 449 11th, 432 12th)

○        Hopefully, our LPO newsletters can be sent via Parent Square and/or Class Principals’

weekly emails in the near future to reach our 9th grade families & new families not yet

included in our Directory/Newsletters website database yet.

 

●       Social Media, presented by Aleta Harris                                                                                                                   

○        New Facebook and IG accounts: “Lafayette Lancer Parents”

○        New approach with our social media outlets

○        Increased frequency in which we post and posting information from the grade-level weekly newsletters

 

●       Website Manager

○        Working with the RSD Communications Department to update the LPO pages on the Lafayette website and setting up our access to ParentSquare.

○        Grade-level admin to share RSD LPO website link in weekly communications.

○        Aleta is available to train a Class Director from each class to update their class website.

 

VP School Community, April Ladner

●        Actively monitoring all volunteer interest requests. Interest has slowed down recently.

●       Volunteer Needs:

○        Class of 2026 Co-Director

○        Community Events Chairs (Homecoming, Volleyball Challenge, Special Olympics)

○        Social Media Chair

○        School Store Day Managers

 

●       Community Events

Homecoming Parade - Friday, October 4, 2024                                                        

○        There is a volunteer who expressed interest in being able to help on the day of the parade. April will follow-up on this interest and with Dr. Borzillo regarding logistics. April can manage to prework to provide candy for Principal for the parade and to secure community members to serve as parade judges.  

○        Need a volunteer the day of to facilitate judges stand set up and tear down before and after the parade

Special Olympics - Friday, April 25, 2025                                                                               

Volleyball Challenge - Friday, April 11, 2025-there may be a volunteer interested in this role.

 

●       Staff Appreciation

Monthly Recognition, Nicole Vandesteeg

○        Donuts were provided for the staff Friday, August 23rd

○        Planning snacks for staff on PD Day, October 7th

○        Looking ahead to plan for upcoming special staff recognition days

 

Staff Dinners, Colleen Poling

○        Conference Dinners:

Thursday, October 10, 2024  - considering Chipotle

Thursday, February 27, 2025

○        End-of-Year Luncheon: May 23, 2025 10:30am

 

 

VP School Support, Monika Sud

●       Lancer Direct Donation Campaign                                                                            

○        LPO Direct Donation renamed, previously Lancer Legacy

○        Direct Donation is active on the LPO website

○        Currently anyone that makes a $25 donation or more receives online directory access

○        Flyers were distributed at the Open House and will be distributed at the Fall Conferences. Continuing to share via LPO channels weekly.

○        As of 8/31/24, $2,600 had been donated.

 

●       Lancer’s Landing

Inventory, Chelsea Watson

○        New offerings due to food guidelines

○        Evaluating our inventory pick up and drop off procedures

○        Availability issues with some store items

○        Actively monitoring Lancers Landing sales and inventory; narrowing selections

○        Fun Food Friday days being selected - allowed 5 days a year

○        Introducing “Item of the Month” & Philly Pretzel Factory

 

Store Operations, open position, presented by Giovanna Lear                                                                    

○        Evaluating policies and procedures to streamline processes

○        Eliminating punch cards has been a great decision. Gift cards will be available for sale in late Sept/early Oct.

○        We will continue to monitor the credit card processing fees

 

Volunteers, Amy Danner

○        Need: Morning managers - Monday, Tuesday and Wednesday

○        Need: Lunch Manager - Tuesday

○        Need: Inventory pick-up at Sam’s Club

○        Daily volunteer needs are being met

 

●       School Grants - Spring 2025, Dawn Hagen-no report

 

●       Spirit Wear, Jenny Shaw & Angela Sublette

○        Sales were available at Freshman Parent Night and Open House, plus in store and online.                       

○        Working on another spirit wear order

○        Will be offering a staff discount on spirit wear.  Details TBA. 

○        In-person spirit wear sales are processed through Square for all purchases (cash, card) for inventory control

 

Class of 2025 Directors, Tara Ference/Dawn Werk

○        In need of committee chairs for all Memory Makers events

○        First meeting scheduled for 9/24.

○        Ticket sales for November Memory Makers will be available after 9/24.

○        Senior Class t-shirt sales are complete. Panoramic photo scheduled for 9/25.

○        Saturday, November 2, 2024 10:00am - 1:00pm Mother/Son Brunch

○        Saturday, November 2, 2024 6:00pm - 9:00pm Father/Daughter Dance

○        Saturday, March 1, 2025 10:00am - 1:00pm Mother/Daughter BINGO

○        Saturday, March 1, 2025 6:00pm - 9:00pm Father/Son Game Night

○        Monday, May 12, 2025 - Senior Celebration

 

Class of 2026 Director, Elizabeth Nolan/OPEN

●       Need a co-director

●       First meeting - on hold until a co-director is found

●       Monday, February 24, 2025 5:30 pm Taste of West County

 

Class of 2027 Directors, Jen Adams/Jenny Archambeault

●       First meeting - September 19th at Milk and Honey. Will set up monthly meetings to plan for Trivia Night.

●       Discussed that all classes are eligible for $75 retail value donation from Lancers Landing.

●       Saturday, March 1, 2025 7:00 pm LHS Trivia Night

 

Class of 2028 Director, Jenny Champlin/Stacy Nagel/Sara Robeson

●       Freshman tailgate-September 13th at 5:15pm. White Out Theme. In need of volunteers and donations.

Pizza, snacks and drinks will be provided. Will have lawn games.

●       First meeting- September 17th at 6:30pm, Room 180.

●       Saturday, January 25, 2025 10:00 am - 2:00 pm LHS Winter Carnival

 

New Business, Giovanna Lear None

 

Next Meeting:

●       NOTE DATE CHANGE: Monday, October 21, 2024 7:00pm Lafayette Room 180

 

Adjournment by President Giovanna Lear at 8:29pm

 

 

Looking Ahead

 

September 2024
Wednesday, September 11, 2024	7:50am	Lancer Stadium
Wednesday, September 11, 2024	5:30pm – 8:15pm	PF Leadership Conference -LHS Host
Friday, September 13, 2024	5:00pm	Freshman Tailgate - 1st Home Football Game
Saturday, September 14, 2024	8:00 am - 1:00 pm	ACT Testing Date
Saturday, September 21, 2024	All Day	Lancer Regiment Contest of Champions
Monday, September 23, 2024	9:58am	Late Start Day
October 2024
Monday, Sept 30 - Friday, Oct 4		Homecoming Spirit Week
Wednesday, October 2, 2024	7:00pm - 9:00pm	Powder Puff Game Lafayette High School
Friday, October 4, 2024	2:22pm - 3:17pm	Homecoming Pep Assembly
Friday, October 4, 2024	5:30 PM	Homecoming Parade
Friday, October 4, 2024	7:15pm – 11:00pm	Homecoming Football Game vs McCluer
Saturday, October 5, 2024	7:30pm – 10:00pm	Homecoming Dance
Monday, October 7, 2024		No School - Professional Development Day
Wednesday, October 9, 2024	9:00am - 11:30am	PF General Meeting - Pond Elementary
Thursday, October 10, 2024	4:00pm - 7:30pm	Parent-Teacher Conferences
Monday, October 21, 2024	7:00pm – 8:30pm	LPO Meeting LHS room 180

 

November 2024
Tuesday, November 5, 2024		No School - Conference Compensation Day
Monday, November 11, 2024	7:00pm – 8:30pm	LPO Meeting LHS room 180
Wednesday, November 13, 2024	9:00am - 11:30am	PF General Meeting - Location TBD
Saturday, November 2, 2024	10:00am - 1:00pm	Mother/Son Brunch Senior Memory Maker Event Forest Hills Country Club
Saturday, November 2, 2024	6:00pm - 9:00pm	Father/Daughter Dance Senior Memory Maker Event Forest Hills Country Club
Wednesday, November 27-29	8:28am – 3:17pm	No School - Thanksgiving Holiday