Meetings

Lancer Parent Organization
General Membership Meeting Minutes
Monday, January 12, 2026
Lafayette High School Room 180

Attendees: Deanna Vardeman, Suzanna Ney, April Ladner, Monika Sud, Aleta Harris, Dawn Hagen, Jennifer Zeck, Jen Adams, Jeanne Flowers, Chelsea Watson, Sara Robeson, Stacy Nagel, and Giovanna Lear.

Welcome/Call to Order, Giovanna Lear
- The meeting was called to order at 7:05 pm.
Secretary, Suzanna Ney
- Deanna Vardeman motioned to approve 11/10/25 meeting minutes. Aleta Harris seconded the motion.
The motion carried.

Principal, Karen Calcaterra
- Enrollment is now open. Although the four-year plan is not a requirement, it is a good tool for parents
and students to use as assistance to stay on track with required courses for graduation.
- Recent shift in class style: In person vs. Online and Dual Credit (via Community College) - Flexible
Schedules are the Future.
- Lafayette received AP Honor Roll again due to student AP scores - Congratulations.
- Attendance letters will be mailed this semester to qualifying families.
- 2026 Summer School will be held on Lafayette campus.

President, Giovanna Lear
- The Membership Toolkit is the official Sign Up for all Class and LPO volunteer needs for the 2025 –
2026 school year. All class sign-ups are current and open for parents to volunteer. The early parent
volunteer sign-up is working well.
- Thank you to all volunteers that helped with Curriculum Night.

Treasurer, Deanna Vardeman
- The November and December 2025 Financial Reports were included with the agenda and reviewed
during the meeting.
- The 2024 - 2025 Financial Review results were during the meeting.
- The LPO Financials are on-track with Budget.
- Thank you to the Audit Committee for your help and support.
- Reminder: All class event purchases and vendor payment requests are required to be submitted
through Membership Toolkit (MTK) for each class. See the LPO Business tab on the MTK site.
- Reminder Reimbursement and Vendor Payment Best Practices: All expenses should be paid directly
from the Class checking account through debit card or check. LPO will not reimburse for payments
made to vendors by individuals from the Class.

VP of Communications, Aleta Harris
- Reminder to submit information weekly for the newsletter - please include a message if there is no
content to submit for the week.
- The Social Media Chair position is open. If someone is interested, please let Aleta or Giovanna know.
- Website Manager – Membership Toolkit/LHS Website:
● The LPO page on the LHS site (rsdmo.org) is up to date.
● The LPO Newsletter items are included on the MTK website.

VP of School Community, April Ladner
- We should engage the Nominating Committee now as there will be many LPO volunteers graduating in
2026. 2026 - 2027 LPO Board Volunteer advertisement will begin in February 2026 and continue each
month. The LPO Board slate will be presented in March 2026 and slate vote will be conducted in April
2026. May 2026 is the final meeting of the year and where Board member transition will take place.
- Community Events:
● Special Olympics is scheduled for Friday, April 24, 2026 and there are already parent volunteers
signed up.
● Volleyball Challenge is scheduled for Friday, April 17, 2026.
- Nominating Committee Chair:
● Open positions for the 2026 - 2027 LPO Board include President, Secretary, Treasurer, VP of
Communications, VP of School Community, and VP of School Support.

- Staff Appreciation:
● Planning a Hot Cocoa Bar for all staff in January.
● Upcoming Staff Conference Dinner is Thursday, February 26,2026.
● The End of School Luncheon is Friday, May 22, 2026.

VP of School Support, Monika Sud
- Lancer Direct Donation Campaign Advertising has been put on hold while class fundraisers are active.
Advertising will start back up shortly before the Taste of West County.
- Lancer Landing – Inventory/Operations Manager:
● Pretzel Day is January 13, 2026 and generally happens every two weeks.
● Upcoming Fun Food Friday - February 7, 2026 and April 17, 2026.
● Open Shifts: Morning Shift Lead positions remain open but have filled Tuesday and Thursdays
and some Wednesday and Fridays as the Shift Leads are able to volunteer. While the Tuesday
Shift Lead is unable to work temporarily, people are volunteering to help out.
● There is interest in Operations Manager from new parent volunteers. Follow-up with those
parents will take place with Spring semester training planned.

- School Grants:

● Grant Update in Spring 2026 with planning through mid-February.
- Spirit Wear:
● There is a parent volunteer interested in the 2026 - 2027 Spirit Wear Committee Chair position.
A Co-Chair will be needed to help.
● Reminder: All spirit wear sales should be processed through Square regardless of payment
method. Processing sales through the Square terminal is how to reconcile inventory.
● Reminder: LPO does not accept returns. Exchanges are allowed with LPO President approval.
Upon LPO President approval, an exchange will be processed by the LPO Treasurer, LPO VP of
School Support, or LPO President.

Class Updates:

Class of 2026 Director’s Report, Elizabeth Nolan
- Spring Memory Maker Mother/Son Chair and Senior Celebration Chairs Volunteers needed.
- Reminder: The Spring 2026 Memory Maker Events are scheduled for March 7, 2026, which includes
Mother/Special Guest and Son event and Father/Special Guest and Daughter event.
- Blink of an Eye Video has been advertised and the deadline is January 31, 2026. See online form
through MTK on the LPO site. Please communicate the information and due date with all senior
parents.
- Continue to follow the Senior Events Calendar for more upcoming dates and events.

Class of 2027 Director’s Report, Jen Adams and Jen Olds
- Junior Class Fundraiser, Taste of West County (TOWC) event is scheduled for Monday, April 13, 2026
from 5:00 pm - 7:00 pm.
- TOWC Parent Volunteer Sign-up is open.
- TOWC Restaurant outreach has begun and is already receiving commitments.
Class of 2028 Director’s Report, Jenny Champlin, Stacy Nagel, and Sara Robeson
- Sophomore Class Fundraiser, Trivia Night event is scheduled for Saturday, February 28, 2026 starting at
7:00 pm.
- Trivia Night, Parent Volunteer Sign-up is open.
- Trivia Night will include a Spring Break theme. Trivia questions are being finalized and a silent auction is
being planned.

Class of 2029 Director’s Report, Suveetha Mikkili
- Freshman Class Fundraiser, Winter Carnival Event is scheduled for Saturday, January 24, 2026 from
10:00 am - 2:00 pm.
- Winter Carnival, Parent Volunteer Sign-up is open.

Next Meeting
- Monday, February 09, 2026 at 7:00 pm.
Adjournment by President, Giovanna Lear at 8:15 pm.